The Company Secretary is an officer with a wide range of responsibilities, such as carrying into effect the decisions of the directors, advising them of their legal obligations, ensuring that the company is in compliance with relevant legislation, including its obligations to file documents with the Companies Registry and other regulatory authorities, and maintaining company records, accounts and minutes of meetings. The Secretary and/or Assistant Secretary is appointed either by the directors or in accordance with the bye-laws of the company, and such appointment must be made within one month after the incorporation of the company.
The Companies Act, Ch. 81:01, stipulates that a company must notify the Registrar of the appointment of a Secretary/Assistant Secretary or the cessation of such appointment, within one (1) month of the occurrence of either event.
To file a Notice of Secretary/Assistant Secretary you are now required to:
To file a notice of secretary/assistant secretary complete the following steps:
The new secretary(ies)/assistant secretary(ies) must have a CRA. To create the CRA they will need to:
For assistance with creating a CRA, you may email the CROS Help Desk at croshelpdesk@gov.tt
The new secretary(ies)/assistant secretary(ies) must have a CRA. To create the CRA they will need to:
The individual must:
A director/secretary of that company must:
A director/secretary of that company must:
Once the other Secretary/Assistant Secretary (s), at (a),(b) or (c) above, have granted their approval(s), they must provide you with their surname and Account PIN/ company name and Company PIN/ business name and Business PIN respectively, to complete the change of address filing.
To complete the filing of the notice of secretary/assistant secretary, you must electronically submit a Notice of Secretary/Assistant or Notice of Change of Secretary/Assistant. To submit your notice:
Fee: $40.00
To add a new secretary/assistant secretary, you must complete the following steps:
The Secretary/Assistant Secretary (s) to be appointed must approve their inclusion on the Notice of Secretary/Assistant or Notice of Change of Secretary/Assistant.
The individual must:
A director/secretary of that company must:
A director/secretary of that company must:
Once the other Secretary/Assistant Secretary (s), at (a),(b) or (c) above, have granted their approval(s), they must provide you with their surname and Account PIN/ company name and Company PIN/ business name and business PIN respectively, to complete the change of address filing.
To complete the Secretary/Assistant Secretary, you must electronically submit a Notice of Change of Directors. To submit your notice:
Fee: $40.00
Once the payment is processed, each director and secretary will receive confirmation, by email, that the notice was successfully received. Your copy of the completed Notice of Change of Secretary/Assistant will be included. To complete the filing:
To remove a secretary/assistant secretary, you must complete the following steps:
To update a change in the secretary’s/ assistant secretary’s name, complete the following steps:
To complete the secretary’s/ assistant secretary’s name change, you must electronically submit a Notice of Change of Secretary/Assistant Secretary. To submit your notice:
Fee: $40.00
Once the payment is processed, each director and secretary will receive confirmation, by email, that the notice was successfully received. Your copy of the completed Notice of Change of Secretary/Assistant Secretary will be included. To complete the filing:
Where a person or a company fails to deliver a Notice of Secretary/Assistant Secretary(ies) or Filing a Notice of Change of Secretary/Assistant Secretary(ies) within the stipulated time, the Registrar of Companies is entitled to collect from the person or company a penalty of three hundred TT dollars ($300.00) for every month, or part thereof, that the notice is “late” in being filed (section 516 of the Companies Act, as amended by section 16(e) of the Finance Act No. 2 of 2013).
